Accounting firms deal with incredibly important documents, both paper and electronic, on a daily basis. Trusted with some of the ...
Accounting firms deal with incredibly important documents, both paper and electronic, on a daily basis. Trusted with some of the most sensitive and private of information for their clients, accounting firms must pay close attention to how they are handling these documents when they are no longer being used in a current case. When it comes to paper shredding and document destruction, many immediately think of organizations like healthcare offices and government agencies. However, financial documents can often be far more sensitive than the latter. As such, it is absolutely essential that all accounting firms have a system in place to properly destroy old and unused documents.
Clients of accounting firms release their data and personal information with the agreement that it will be both safe and protected. When an accountant is reviewing sensitive material, they take part ownership in that material and are thus responsible for its safekeeping. If personal information is vulnerable, both the accounting firm and the client is at serious risk. The following accounting documents must be shredded and destroyed correctly:
- Pay stubs
- Accounting reports
- Old checkbooks
- Banking statements and documents
- Check requests
- Withdrawal records
- Account receivable documents
- Payable invoices
- Personnel files
- Canceled checks
- Deposit records
Tax season is an incredibly busy and stressful time for accounting firms. As a result, accountants and their staff are often rushing to get things done as efficiently as possible and this is the time that errors are more likely to occur. Whether in hard copy form or digital, accounting documents must implement a strategic destruction system to ensure the safety and protection of both their firm and their clients.