As a business owner, when you hire an employee you must collect sensitive information about them and they trust you ...
A company’s employments are typically their most important asset. Responsible for making sure the organization runs correctly, handling the day-to-day activities, and being a part of the overall team is vital to any successful business. As such, protecting the most sensitive and private employee information is absolutely imperative. When a person is hired to join your company, they do so with the knowledge that their personal information will be kept private. The human resources department has an enormous job, even in smaller companies. Often in charge of the daily functions as well as employee data, one hiccup can cause a ripple effect of damaging problems. Therefore, the human resources department is tasked with carefully reviewing all things to do with staffing and operations and must do so thoroughly.
Properly handling personnel entails many, many documents which state private, important, and sensitive data and information. The Fair Labor Standards Act (FLSA) outlines a number of federal employment laws that must be followed regarding the record keeping and disposal of employee records. Destroying these documents correctly is absolutely vital to keeping the company within federal compliance. Be sure to understand how to adequately dispose of following employee information:
- Medical files
- Disciplinary documents
- Wage and hour records
- Social security numbers
- Banking information
- Job postings
- Testing data
- Merit systems
- Collective bargaining agreements
- Job evaluations
If any of the above information is released to the public, the company can be held liable in the court of law. In the United States today, far too many human resources departments have dropped the ball and paid the price. Personnel records are easily released with the technology advancements available today. However, technology also lays foundation for better protection for this private data. As an employer, it is your duty to ensure that your company is in compliance and meticulously disposing and destroying employee documents.